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Home > Uncategorized > Keep it Simple. But, not Stupid.

Keep it Simple. But, not Stupid.


 

Process

When it comes to processes, they can be as simple as one single step or as complex as multiple steps with various points where the optimum path is taken depending upon the logic. But, in any kind of process, whether it is of single step or multiple and/or parallel steps, one needs to keep it simple.

The concept of keeping things “Simple” has been given many jargons by many management gurus and successful managers. Everything comes at the same point: Cut the flab.

The job of cutting down the flab is tedious and has to be carried out with caution. The following steps might help in achieving the same:

      1.      Check the Results first:  Take a single process at a time. Make sure the result of the process is exactly what is desired. If not, first check and tweak the process to get the desired result. This because, there is no use of simplifying a process which does not give the desired result.

      2.     End-to-Front: This works for most of the processes. Check the processes one by one start from the end result and keep going up the value chain. Wherever you find a step that doesn’t add value to the next in line, scrutinize it and chop it off if it doesn’t add value.

            This step might sound easy but in practice it is not easy to remove a step from a process. One has to check the after effects (or what-if?) if the step is removed. Check with all the stakeholders and make sure that it will not cause “value-reduction”.

      3.     Front-to-End: For complex processes, having many forks and logic at each of these forks, the End-to-Front methodology might not work. Segregate these processes and treat them separately. For each of these processes, take each branch one by one and make sure that the redundant steps are removed and we reach at the end result with optimum use of resources.

      4.     Step Back and See: After simplifying each process, just step back and have a look at the bigger picture. The new, lean process should fit into the bigger scheme of things. For making sure the bigger picture is intact, segregate the processes into logical and manageable groups and before proceeding check if the processes fall in place.

           The end result of this exercise will be a simpler and leaner system. This exercise will help in achieving the same (or better) results with the use of optimum resources. Sometimes this exercise helps improving the results even before the implementation of the Enterprise Solution. If this is carried out hand-in-hand with the re-engineering while keeping the strategy and vision of the organization in mind, the results can be astounding!

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  1. November 10, 2009 at 12:30 pm

    This brings back the memories of : “To come to the simple is the most difficult thing”.
    In addition, In my view the process of simplification is highly efficient by reverse engineering the existing business processes. This is highly appreciable for the processes which are implemented first time in business environment. I think, this blog elucidates the process as a whole.
    Good one Harshie 🙂

    • harshie
      November 11, 2009 at 10:24 pm

      Hi Guruva,

      Thanks for the comment and appreciation.

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